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Office Coordinator | Alerus Center

Company: AEG
Location: Grand Forks
Posted on: June 8, 2021

Job Description:

Overview The Office Coordinator at the Alerus Center is responsible for providing operational support to the Director of Finance and other staff as needed. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.Responsibilities Open administrative office at 8:00AM, Monday through Friday Accounts Payable data entry Responsible for recording daily Box Office Sales and weekly Ticketmaster receipts Responsible for payroll entries and coordination with the Corporate Payroll office Coordinate and assist with hiring process for new employees Answer, screen, and direct phone calls Prepare for, record, and take minutes for all official meetings with the Event Center Commission, and Finance & Renovation Committee Provide general administrative support under direction from the General Manager, Directors, and staff Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, making travel arrangements, compiling expense and other reports Assist with various event related duties as needed Serve as backup for Box Office when necessary to sell tickets during regular business hours. Qualifications Previous office management or executive support experience preferred Communicate clearly and concisely in the English language, both orally and in writing Strong PC and data processing skills Demonstrated ability to work as part of team and with all levels of management Strong customer service, organizational and interpersonal skills required Demonstrated ability to prioritize and meet strict deadlines Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics Experience in composition of letters including business letters, memos and basic report preparation. Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner Proficient knowledge of Word, Excel, Outlook and PowerPoint; training on industry specific software will be provided Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization. Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories. Come Join Us! You can learn more about Spectra at are strengthened by our differences and united by making a difference. Spectra embraces diversity, equity, and inclusion. We are committed to building a team that represents a variety of backgrounds, perspectives, and the communities that we serve. We strive to create an inclusive culture and equitable workplace where all employees feel valued and can bring their whole selves to work. Not only is it the right thing to do, but we know that diverse, equitable and inclusive teams invite deeper collaboration and understanding, spark greater innovation, and achieve higher employee satisfaction. Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply .

Keywords: AEG, Grand Forks , Office Coordinator | Alerus Center, Other , Grand Forks, North Dakota

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