The records clerk position will perform audits of student flight
training records, ensuring our compliance with UND Policy, and FAA
& TSA regulations with regards to flight training. The position
will also issue FAA Airmans Certificates, once completion of flight
training is verified and certified.
Duties & Responsibilities
- Audit and Maintain Student Flight Training Records
- Audit students academic and flight records to ensure compliance
with FAA Requirements.
- Verify errors on flight records & correct when identified.
- Analyze flight records between courses to insure they are
correct before clearing the student to advance to the next course.
Communicate any problems to the appropriate persons.
- Prepare student records for Final Certification & Issuance of
temporary pilot certificate.
- Create & maintain Course Clear checklists & guidance forms for
Instructors & Records staff.
- Monitor & implement retention/purge schedule for inactive
- FAA Documentation
- Verify eligibility of students prior to conducting FAA
enrollment in FAR 141 courses.
- Prepare and review FAR 61 & 141 Airmans Applications prior to
FAA check rides.
- Document and forward all paperwork to the FAA.
- Records Center Customer Service
- Answer questions from instructors and students regarding UND,
FAA and TSA regulations, policies and procedures.
- Retrieve and forward flight records to former
- TSA Documentation/Procedures
- Verify student citizenship and compliance with TSA
documentation regulations prior to the start of applicable flight
- Interact with TSAs Alien Flight Student Program via their
website and Help Desk.
- Assist students with TSA registration.
- Administration of AOA Ramp Badges - (Perform duties of TSA
- Assist in Ramp Security Briefing.
- Verify Applicants Citizenship documents
- Collect badge applications, issue receipts for returned
- Update badge holder data base, interact with GFK Airport
Operations to monitor badge status.
- Assist in badge audits for each badge population.
Must be very detail oriented.
Ability to work a diversified schedule.
Must be able to successfully interact with students from all
backgrounds and countries.
Good interpersonal, communication and organizational skills.
Ability to learn in-house records software.
Ability to qualify for and acquire FAA designation as an Airman
High School diploma or equivalency.
2 years training or experience in record keeping
3 years training or experience in an office environment.
Knowledge or experience with PCs, Excel, Word, Outlook and forms
Ability to pass TSA Criminal History Background Check and become
a Trusted Agent.
Successful completion of criminal history records check.
In compliance with federal law, all persons hired will be
required to verify identity and eligibility to work in the US and
to complete the required employment eligibility verification form
Minimum Hiring Salary/Position Classification
$30,500 Annual, Non-Exempt, Full-Time, Benefited
Work Schedule/Start Date
Typically Monday-Friday; 8:00 am 4:30 pm
Includes single or family health care coverage (premiums paid
for by the university), basic life insurance, EAP, retirement plan,
tuition waiver, annual and sick leave. Optional benefits available:
supplemental life, dental, vision, flexible spending account,
supplemental retirement plans.
For full consideration, all application materials must be
fully submitted by 11:59PM on the closing date.
Note: Please submit attachments as .pdf files if
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All information listed in this position announcement will be
used by Human Resources, the Hiring Department, and EO/Title IX for
screening, interviewing and selection purposes.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records
related to the applications that identify an applicant are
confidential, except records related to the finalists of the
position, which are open to the public after the search committee
has identified the top three finalists who will be invited to
The University of North Dakota is an Affirmative Action/Equal
Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability or other protected characteristic. Women,
minorities, veterans, individuals with disabilities, and members of
other underrepresented groups are especially encouraged to apply.
Applicants are invited to provide information regarding their
gender, race and/or ethnicity, veterans status and disability
status as part of the application process. This information will
remain confidential and separate from your application.
Veterans claiming preference must submit all proof of
eligibility by the closing date. Proof of eligibility includes a
DD-214 or NGB 22 and if claiming disabled status, a current letter
of disability from the VA dated within the last 12 months.
In compliance with the Jeanne Clery Disclosure of Campus
Security Policy and Campus Crime Statistics Act, the University of
North Dakota publishes an Annual Security and Fire Safety Report.
The report includes the universitys policies, procedures, and
programs concerning safety and security, as well as three years of
crime statistics for our campus. As a prospective employee, you are
entitled to a copy of this report. The report and statistical data
can be found online at UND.edu. You may also request a paper copy
of the report from the UND Police Department located at 3851 Campus
Road, Grand Forks, ND, 58202.